9/9/13 Board Minutes

BMP-Brian C, Amy B, Amy V, Meagan M, Tonya L, Jen N
BMA-Brad S, Adam J, Jill H

• Garage Sale on 9/27, 9/28 from 8:30-3:30; This is in conjunction with West Chester Station.

• 2013 Directory - "The Print Zone"; Advertisements should cover the cost of the directory, with little/no profit earned. List of potential and past advertisers was made and calls will be made to secure ad spaces. There is a max of 10 full pages that can be used for ad space.

         If you are a dues paying resident of Rolling Knolls

and have a business you would like to see in the directory,

please contact rollingknolls@fuse.net.

Deadline is September 30th.

You would need a pdf of your company's image.

Cost is $125 for a full, color page and $75 for a half, color page.

 Dues paying residents can also have their business listed for free.

Non-residents can have their business listed for $25.
 

 - Dues paying residents will receive a copy of the directory. If you would like a copy of the directory, and have not paid this year's dues of $40, PLEASE consider contacting Meagan Mapes to do so.

 - A delivery schedule of the directories will be determined.

• A REMINDER from our "Pretective Covenants and Restrictions"...

         "9. No animals, livestock or poultry of any kind shall be raised, bred, or kept on any lot or in the dwelling or garage erected thereon, except that dogs, cats or other household pets may be kept, provided they are not kept, bred, or maintained for any commercial purpose, nor in such numbers as to become a nuisance or offensive to other owners."

          Please consider contacting West Chester Township with any questions or concerns regarding township rules and regulations at westchesteroh.org. There is an "Action request" line for zoning complaints.

• Front Lots/Trees

          - There are a couple of dead/dying trees behind the entrance signs on the 42 entryway. We have decided to research other prices/companies for advice/pricing related to saving the trees (if possible) or removal.

          -There also has been continued conversations with Landmark regarding the scheduled maintenance of the landscaping/care of these entry lots.

          -The spotlight and photocells need to be checked on Friar Tuck entry as they appear to be not working.

• Next meeting scheduled for 10/14/13

Meeting Minutes 7.9.13

BMP-Brian Cox, Amy Bauer, Tonya Langenkamp, Jill Hertenstein, Meghan Mapes, Jen Newman
BMA-Amy Volmer, Brad Swillinger
Visitors-None

Social
Pool Party
-Pending confirmation, RKHA Pool Party (all Rolling Knolls homeowners are invited) will be on August 25th from 11:30-3:30 at the Windwood Pool.
-Jill H. to confirm with pool manager and check regarding trading display of signage for rental fee
-Meghan M. & Tonya L. to work on organizing a list and buying food
-Neighbors w/last names A-L to bring apps/side dishes, M-Z to bring desserts

Directory
-Board getting information from Amy V regarding cost of ads in past directory and total cost, so that we can proceed soliciting ads from local businesses to assist with fundraising for directory.

**** TO THE COMMUNITY ****

 

     - IF YOU OWN A LOCAL BUSINESS OR KNOW OF ANYONE WHO WOULD LIKE TO ADVERTISE AND/OR BE LISTED IN OUR DIRECTORY, PLEASE CONTACT A BOARD MEMBER!
     - We are also trying to generate lists of "SPECIAL INTERESTS" to be included in the directory. If you are interested in having your name and number included in any of the following lists (or have ideas for additional special interests), PLEASE EMAIL A BOARD MEMBER:

Babysitters, Bowling, Bridge, Euchre, Golf, Mow Lawns, Shovel Snow, Softball, Tennis

       

rollingknolls@fuse.net

or post on our Facebook page (search "Rolling Knolls Homeowners")

 

Finance & Issues

-Lawn Management Sprinkler Company billing issues and regarding fixing a leak; Amy B. researching cheaper backflow testing costs

-For any future contract w/lawn care companies, be sure to include that they are responsible for fixing any broken sprinkler valves.

-Dead/dying trees behind both signs on 42 lot; Monitor and access how to proceed

 

**** TO THE COMMUNITY ****

 

THE SPEED LIMIT ON OUR STREETS IS 25 MPH. Many residents (especially on Windwood) are concerned regarding the number of speeders. Jill H has asked numerous questions to WC police regarding stop signs, speed bumps, signage, etc. Residents are encouraged to "police" the streets as well and continue to voice concerns to WC police. We will continue to investigate this concern.

 

 REMINDER: In our "Protective Covenants and Restrictions" (as stated in our past directory), "...Campers, boats, trailers or recreational vehicles may not be stored in front or side yards, except for 48-hr periods."

 

 

Next meeting

-Tentatively scheduled for Sept. 9, 2013

 

 

 

 

 

 







4/14/2013

Hey everybody!  It's time to clean out the garage, the closets, and the basement!  The RKHA and WCSHA spring Garage Sale is nearly here!  Whether you are looking to cash in on selling those things you don't need any more, or just browse for treasures for your home, the community Garage Sale dates are Friday May 17th and Saturday May 18th from 8:30 A.M. to
3:00 P.M.!  Be sure to tell your neighbors. Let's make it a great year for participation!  See you there!


Don't forget the last winter market date for the West Chester Farmers Market ( sponsored by The Feed Barn), is coming up on Saturday, April 27th from 2 P.M. to 3:30 P.M.
www.thefeedbarn.com

Regular Market Saturdays begin on May 18th and run through the summer until October 19th at   West Chester Centre Road off Union Center Blvd.
Support your local Farmers Market!

www.westchestersfarmersmarket.com

2/25/13 Annual Meeting Minutes

2/25/13

Present - Brian Cox, Jen Newman, Brad Swillinger, Tonya Langenkamp, Amy Bauer, Amy Volmer
Absent - Jill Hertenstein
Guests - Adam Jellison, Meghan Mapes, Tom Shevlin, Dennis Bateman

1. 2012 Budget Report Review
Utilities/Lawn Care
-Duke Energy ($888.12)
-Lawn Management ($1586.22) - includes sprinkler repairs on both lots; Addendum for tall grass in Nov.2012
-West Chester Lawn Care ($3747.46)

Butler Co. Water/Sewer
-Windwood ($737.63)
-Friar Tuck ($457.37)

Property Taxes
-($2055.06)

Social
-July cookout ($258.91 - supplies; $50 - tennis club)

PO Box
-($70)

Liability Insurance Premium (Motorist Mutual)
-($500)

Mailings/Supplies for Yearly Ballots
-($428.99)

TOTAL: $10,279.76

Notes:
-Operated with a loss of $2310.77
-Total Dues Received since 12/12 ($7968.99)
-$1300 was paid to Lawn Management for pipe repairs
-$400 was paid to Butler Co. for water leak

2. 2013 Projected Budget
Utilities/Lawn Care
-Duke Energy ($1000)
-Lawn Management ($600)
-WC Landmark  ($4500, plus any extra for fertilizing, etc. - $500)

Butler Co. Water/Sewer
-Windwood ($600)
-Friar Tuck ($600)

Property Taxes
-($2055)

Social
-July cookout ($300)
-Easter Egg Hunt ($50)
-Additional/New Holiday Decorations for lots ($100)

PO Box
-($70)

Liability Insurance Premium (Motorist Mutual)
-($500)

Mailings/Supplies for Yearly Ballots
-($500)

Directory
-($500)

TOTAL: $11,500

Notes:
-For 2013, we have 237 (out of 465) households that have paid dues as of 2/25/13. We had estimated on 265 doing so this year. We are at 89% of our estimate.

3. Board Elections
The Board voted to approve 3 new board members:
-Martin Hanighan (pending his acceptance)
-Meghan Mapes
-Adam Jellison

Dennis Bateman and Tom & Linda Shevlin have committed to helping on committees
Welcome and THANK YOU! We now have a full board of 10 volunteers!

New board to vote on new officers soon.

4. New Business
-Calling WC Township re. poor seeding after July 2012 maintenance
-2nd dues notice to go out via postcard
-Question regarding bylaws regulations re. large dog kennels
-Question regarding parked commercial vehicles
-Dennis Bateman inquired about any homeschooling contacts in the neighborhood
-Suggested to check "Recent Sales" on Auditor site to assist in welcoming new homeowners
-Directory committee needs to be formed soon - contact board if interested
-Question regarding storm drains and possible inspection to prevent clogs

1/7/13 Minutes

BM Present: Amy B, Jill H, Jen N, Brad S
BM Absent: Brian C, Tonya L, Amy V

• 1/13 - Taking down front entrance decorations
• West Chester Farmers Market Winter Schedule (sponsored by The Feed Barn)

      Feb 9, Mar 9, Apr 6, Apr 27 (2-3:30; Located on West Chester Town Centre Rd)
      www.westchestersfarmersmarket.com
      www.thefeedbarn.com

• Santa visit throughout the neighborhood went well! Definitely will do this again for 2013!
• Mailing to arrive to homeowners soon. To include: Ballot, Dues Notice ($40), Payment Voucher, and short information template (in order to update information for directory). Dues are due by 2/1/13. There will be a stamped/addressed envelope to pay dues.
• ANNUAL MEETING (open forum for community members) on 2/25/13 at Panera (Union Center) at 7pm. Hope to see new faces interested in their community happenings!
• A sign will be posted soon in our front lot display board advertising our blog: "Visit rollingknollshomeowners.blogspot.com"...Board hopes community is finding ways to stay informed (email, facebook, and blog)