2/25/13 Annual Meeting Minutes

2/25/13

Present - Brian Cox, Jen Newman, Brad Swillinger, Tonya Langenkamp, Amy Bauer, Amy Volmer
Absent - Jill Hertenstein
Guests - Adam Jellison, Meghan Mapes, Tom Shevlin, Dennis Bateman

1. 2012 Budget Report Review
Utilities/Lawn Care
-Duke Energy ($888.12)
-Lawn Management ($1586.22) - includes sprinkler repairs on both lots; Addendum for tall grass in Nov.2012
-West Chester Lawn Care ($3747.46)

Butler Co. Water/Sewer
-Windwood ($737.63)
-Friar Tuck ($457.37)

Property Taxes
-($2055.06)

Social
-July cookout ($258.91 - supplies; $50 - tennis club)

PO Box
-($70)

Liability Insurance Premium (Motorist Mutual)
-($500)

Mailings/Supplies for Yearly Ballots
-($428.99)

TOTAL: $10,279.76

Notes:
-Operated with a loss of $2310.77
-Total Dues Received since 12/12 ($7968.99)
-$1300 was paid to Lawn Management for pipe repairs
-$400 was paid to Butler Co. for water leak

2. 2013 Projected Budget
Utilities/Lawn Care
-Duke Energy ($1000)
-Lawn Management ($600)
-WC Landmark  ($4500, plus any extra for fertilizing, etc. - $500)

Butler Co. Water/Sewer
-Windwood ($600)
-Friar Tuck ($600)

Property Taxes
-($2055)

Social
-July cookout ($300)
-Easter Egg Hunt ($50)
-Additional/New Holiday Decorations for lots ($100)

PO Box
-($70)

Liability Insurance Premium (Motorist Mutual)
-($500)

Mailings/Supplies for Yearly Ballots
-($500)

Directory
-($500)

TOTAL: $11,500

Notes:
-For 2013, we have 237 (out of 465) households that have paid dues as of 2/25/13. We had estimated on 265 doing so this year. We are at 89% of our estimate.

3. Board Elections
The Board voted to approve 3 new board members:
-Martin Hanighan (pending his acceptance)
-Meghan Mapes
-Adam Jellison

Dennis Bateman and Tom & Linda Shevlin have committed to helping on committees
Welcome and THANK YOU! We now have a full board of 10 volunteers!

New board to vote on new officers soon.

4. New Business
-Calling WC Township re. poor seeding after July 2012 maintenance
-2nd dues notice to go out via postcard
-Question regarding bylaws regulations re. large dog kennels
-Question regarding parked commercial vehicles
-Dennis Bateman inquired about any homeschooling contacts in the neighborhood
-Suggested to check "Recent Sales" on Auditor site to assist in welcoming new homeowners
-Directory committee needs to be formed soon - contact board if interested
-Question regarding storm drains and possible inspection to prevent clogs